What we do?
We protect and secure the places people live and the things they buy. But we never forget what matters most. It’s the businesses and the people around the world that depend on Assurant to keep life moving forward.
What is a Administrative Assistant?
Administrative assistants help an organization run efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. A person responsible for providing various kinds of administrative assistance is called an administrative assistant or sometimes an administrative support specialist.
When you start, we train you:
- It’s a combination of “classroom” & “on the job” training that is typically 4 weeks long but duration can vary
- Classroom training hours are typically Monday through Friday from 8am – 5pm with a lunch break
- Upon completion of class room training you will receive your regular shift & start working those hours
Monday to Friday: 8:00 AM to 5:00 PM Eastern Time
Monday to Friday: 8:00a-5:00p (shift hours are flexible)
Primary Job Responsibilities:
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
The Ideal Candidate Will Have:
– Intermediate level Microsoft Excel, Microsoft Word and Microsoft Outlook
– Basic knowledge of Project Management
– High level of attention to details and accuracy
– Good problem-solving ability
– Professional verbal and written communication skills
– Strong interpersonal skills engaging both internal and external including co-workers, clients, customers, regulators, etc.
– Competent in multiple-project oriented environment with ability to handle multiple assignments concurrently
– Ability to work independently and prioritize own work to meet tight deadlines with an appropriate sense of urgency
– Strong organizational skills
– Knowledge of insurance terminology
– High level of discretion and ability to maintain confidentiality of information
– Analytical approach to process improvement/problem solving
– Ability to define work processes and create SOPs and workflow